Tuesday, 17 June 2014

Strategic Plan of Uganda National Association of Private Schools and Institutions (UNAPSI)

Uganda National Association of Private Schools and Institutions


Strategic Plan

Uganda National Association of Private Schools and Institutions (UNAPSI) is a membership organization representing private schools, and private institutions countrywide. Our mission is provide a national unified voice for private education and as the center for collective action on behalf of its membership.

We strive to serve and strengthen member schools, institutions and associations by articulating and promoting high standards of educational quality and ethical behavior. We promote and protect the interests of Private Schools and Institutions, their owners, operators, parents and students and interact with members to ensure private education sector meets the needs of Ugandans.

We intend to initiate a consultative, co-operative and communicative approach to dealing with Government, educational organizations, media, community groups and the public. We intend to offer a broad variety of services to our member schools and institutions.

UNAPSI Proposed Programs
-         Country Diagnostic Survey / Study of Private Schools and Institutions.
-         National Census of  all private schools and Institutions.
-         Establishment of a Database for private schools and institutions.
-         Organizational Capacity Building of UNAPSI.
-         Carry out Consultation workshops with private schools stakeholders and associations.
-         Promote the awareness and sensitization of UNAPSI activities and objectives.
-         Develop a General interactive website for UNAPSI private schools and institutions.
-         Design and formulate general code of ethics for private schools in Uganda .
-         Develop a National Directory of Private Schools and Institutions.
-         Establish a Resource center for Private schools.
-         Organize orientation study visits to other country’s Private Schools Associations.
Our mission
Our mission is based on the following Objectives;

· Represent Private Schools and Private educational institutions.
· Recognize, encourage and improve the quality of private schools and Institutions education.
· Engage freely in all lawful activities and efforts that may advance or enhance goals for private Education leadership.
· Educational standards for all to emulate.
·  Encourage the Accreditation process.
· Provide a source for consulting services, conferences, workshops and news of mutual interest.
     Advocate for and on behalf of the private schools and institution to the Ministry of Education and other Government entities.
· Establish an educational program to represent views and beliefs to the general public and the educational establishment and government.

All faculty and staff of UNAPSI Member schools and institutions have access to the following benefits. If you have questions about how to take advantage of any of these products and services, contact the member relations Team.

Information Products and services
·         Periodical Private School Newsletter / magazine.
·         UNAPSI Membership Directory, which provides Member and subscriber information that help schools stay in compliance with their growing legal and regulatory obligations.

·         Statistics and Research.
·         Access to national tables, and customized benchmarking.
·         Access to national research being carried out by UNAPSI such as:
·         Leadership Initiative to help schools identify, nurture, and train future leaders.
·         Student Attraction Study to identify those factors that influence student retention.
·         Financing Symposium to identify new models for financing private education.

·         Advocacy and Visibility on Behalf of Private Education
·         Advocacy campaign to inform public, media, legislators, and opinion makers about the value of private education
·         Monitoring of legislation, tracking global trends and issues, and issuing timely reports and alerts to school leaders.
·         Lobbying on behalf of national private education.
·         School search mechanism to acquaint parents and other interested parties with private schools in their geographic location.
·          Annual conferences / workshop

·         Special opportunities
·         Eligibility to apply for the UNAPSI Programs, which highlights model school programs.
·         Eligibility to apply for the UNAPSI Fellowships for Aspiring School Heads.
·         Entry to restricted grant programs such as those provided by the international foundations and government.

By joining UNAPSI, you and your school:

·        Are recognized as being associated with UNAPSI, an organization that is recognized/approved by the Ministry of Education.
· Become part of a dynamic national organization representing only private school and other interests.
·        Become associated with schools that value professionalism and subscribe to high standards of operation, including the UNAPSI Code of Ethics governing private school management.
·        Gain a voice in national councils where educational policy is formed.
·        Are kept abreast of the latest developments that affect proprietary schools: pending legislation, laws and procedures affecting accounting, taxes, insurance, personnel practices, and other areas of operation. UNAPSI keeps you up-to-date via newsletters, educational conferences, and regional meeting.
·        Have opportunities to talk with other proprietors face to face and share challenges and successful ideas. Attending our annual conferences and regional meetings not only gives you fresh perspective, but also fresh enthusiasm.
·        Participate in UNAPSI’s professional development programs on curriculum, educational materials, finance, public relations, student recruitment, personnel management, and other topics – and you help to set the agenda. UNAPSI also engages professionals of national caliber to share their expertise with you.
·        Have input into shaping UNAPSI programs, services, and policies, for we not only value your participation, but your counsel as well.

Code of Ethics.

Unlike of other associations, UNAPSI membership is covering all national private schools and institutions allover the country.
·        Schools shall clearly state its philosophies, goals and purposes, and all conduct should be consistent with philosophy and goals.
·        Proprietors, administrators, and teachers will fulfill their professional responsibilities with honesty and integrity.
·        School promotional materials and advertisements shall reflect a high regard for accuracy and , accordingly, will regularly be updated.
·        School’s enrolment practices shall be consistent with written policies and procedures Qualified students shall be admitted without regard to ethnic background or any other specific handicaps.
·        Schools will make available to parents or guardians of prospective students information concerning financial responsibility to the school, as well as the school’s policy regarding refunds.
·        Upon enrollment, student record will be requested from the former school and then maintained in a professional manner. Upon receipt of a properly signed, written request from another school, records or transcripts which may be helpful in determining qualification for admission will be promptly forwarded. The exception to this would be if all accounts were not paid in full.
·        Confidentiality among schools concerning the school community (students, teachers, parents etc.) shall be respected.
· Employment contracts between schools and employees will be respected by all parties.
·        School and its employees will neither solicit the school community nor allow school directories or mailing lists to be used by others for purposes, unrelated to the educational program.
·        Schools will seek good faith mediation from UNAPSI when disputes arise with clients, staff, fellow associates, parents, guardians, students and avoid unfair, competitive practices and possibly initiate legal proceedings.
Benefits of accreditation to your school are:

· Involvement in a national organization assisting owner operated schools and establishing standards of credibility and performance.
·        Mentors in the self-study and evaluation process, to better your school, by fellow professionals and representatives from peer schools.
·        An outside team of evaluators that attest to your student’s parents and the community as a whole, the quality and professionalism of your school.
·        An introduction to other schools, colleges/institutions and education interest groups of your commitment to standards.

Uganda National Association of Private Schools and Institutions (UNAPSI)
P.O. Box 29324 Kampala, Uganda
Tel. 0772 632211 , 0704762575

Wednesday, 4 June 2014

Policy Guidelines for Independent Private Schools in Uganda

Policy Guidelines for Independent Private Schools in Uganda

1.  Introduction

Until Early nineties, the Government of Uganda was largely responsible for providing education to the Ugandan children with very minimal participation from the private sector. The government has been able to provide education to the children without compromising the quality and standard of education despite increasing number of students in government schools and resource constraint.

However, with the rapid socio-economic development taking place in the country, the involvement of private sectors in education is growing at fast pace and in coming years it is expected that private school will play a very prominent role in sharing the cost of the government in education as well as delivering quality of education. Moreover, there is an increasing demand by the public for better and alternative education for their children that best suits the nation’s aspirations as well as meeting the needs of the increasing competition in the market.

The National Education Policy encourages all means possible, including fiscal means, the setting up and operation of Private schools at all levels from Pre- Primary through to Universities. This indicates the functional responsibilities of Uganda National Association of Private Schools and Institutions (UNAPSI) and the Ministry of Education to facilitate the stewardship of Private Schools in Uganda. This is where the Policy Guidelines for Private School will play its important role of providing the guiding frame work for all private schools.

Having mentioned this, the expansion of private schools in the country will provide choices to the Ugandan parents who are able and willing to pay for their children’s education. Establishment of private schools also help in the access to education besides providing them the options to choose between the public and the private schools.

2.  Purpose

The Policy Guidelines for Private Schools in Uganda shall serve the following purposes:

2.1              Help stakeholders in facilitating the establishment of Private schools in the country as well as effective functioning of the school.

2.2              Guiding principle and policy frame work for all private schools irrespective of the level of schools. It includes rules governing the use of prescribed curricula, accreditation procedures and a requirement of minimum standards for both physical facilities and the overall functioning of schools.

2.3              Provide a supportive framework in the education sector that shall encourage private sector participation in improving the standards of education such as setting up and monitoring standards and quality.

2.4              Strengthen the role of private sector in education through the provisions mentioned in the Guidelines for the Private Schools in Uganda.

An independent private school is a privately funded school providing quality education offering either the national curriculum and examination system or an internationally recognized curriculum and examination system catering to both Ugandan and international students.

4.  Level and Location of the School

4.1  The level of schools, irrespective of private or government shall operate at one of the following level of schools:
Pre-Primary - Primary School
Secondary School

Higher Secondary

Where school spans several levels, each level of the school shall have a separate vice principal responsible for its management. However, the principal shall be responsible for the overall management of the school.

4.2.The location of the School shall be subject to the following conditions:

The school shall be ideally located to facilitate congenial learning.

The site proposed for school construction must be geo-technically stable.

The site shall have adequate space to fit in all requirements mentioned.

The proposal shall be subject to the views of the settlements and landowners of the adjacent areas.
The proposed site shall be free of potential threat and risk of security and other hazards.

4.                     School Safety

Making Children Safer:

School Manager, teachers, staff and students shall be aware, trained and able to respond during and after the emergencies.

The Structural Facilities:

Buildings shall be able to resist earthquakes and other hazards and function to maximum capacity during emergencies.

The Non- Structural Facilities:

Non- Structural hazards hunting must be done and address these hazards with appropriate mitigation measures and make school internal systems resistant to earthquake and other hazards.

5.                  Physical Infrastructure

Each school shall meet the minimum facilities and infrastructure specified by the

Ministry of Education.

6.      Procedures for the establishment of Private Schools in Uganda

6.1        Proponents shall put up an application to the concerned District Education Officer (DEO), shall, after confirming the land registration and ownership of the land, forward the application to the Private School Division, MoE.

6.2        Private School Division shall review the application and the proponent is asked to submit the project proposal. The proposal shall include the land ownership certificate and a sketch master plan indicating the distribution of the minimum facilities in the area as required in the Guidelines for Private Schools in Uganda.

6.3        Private School Division shall put up the application with the required documents in the Private School Technical Committee Meeting comprising of a representative from School Planning and Building Division, Policy and Planning Division, Uganda National Examination Board and Assessment, Human Resource Division, Education Monitoring and Support Service Division, Special Education Needs & Early Child Care and Development Division and Private School Division. Private School Technical Committee Meeting shall be chaired by the Director of Department of School Education. If the application and the documents meet the requirement, joint site verification is recommended.

6.4        Private School Division officials along with the Technical Committee Members, DEO and representatives from Ministry of Education shall make the site visit and jointly prepare site visit report.

6.5        The joint site visit report is thereafter presented to the Private School Technical Committee Members.

6.6        Based on the decision of the Private School Technical Committee Meeting, Private School Division shall correspond with the proponent. If the site is found feasible for the establishment of the school then Private School Division asks the proponent to submit detailed project proposal along with the architectural drawings which shall be submitted to School Planning and Building Division for scrutiny. If it is not found feasible, the committee recommends expressing a letter of regret and asks the proponent for alternative site and location with adequate area for the school establishment.

6.7        Once the School Planning and Building Division has scrutinized the drawings and made recommendations, Private School Division shall write to the proponent asking to incorporate the recommendations made by the School Planning and Building Division office and also to submit the work plan indicating the timeline of the work. An approval in principle is accorded by the Private School Division to go ahead with the construction work upon producing environment clearance certificate from the National Environment Management Authority. Validity of the approval in principal for the construction of school is for three years.

6.8        Final and formal approval shall be accorded by the Private School Division only upon the completion of the physical infrastructure and other facilities and fulfillment of all requirements as spelled out in Guidelines for Private Schools in Uganda.

6.9        After the issue of Approval by the Private School Division, the proponent shall be asked to sign a Memorandum of Understanding (MoU) with the MoE for the commencement and operation of the school. The MoU shall be for a period of five years. The renewal of the school license shall be subject to the annual assessments by the MoE.

7.            Staffing

7.1        At the Primary level, a minimum of 80% of the teaching staff shall be Ugandans. All teachers shall be trained and have the required academic qualifications as prescribed by the Ministry of Education.

7.2        At the Secondary level at least 60% of the teachers shall be trained Ugandans and with qualification requirement set by the Ministry of Education.

7.3        Payment of allowances such as the monthly remuneration, Leave Travel Concession shall be as per the prevailing Labour Act of the country.

7.4        Private schools can recruit expatriate teachers with minimum qualification as required in teaching upon clearance from the Ministry of Education.

7.5        Private schools shall maintain a maximum teacher-student ratio of 1:45

7.6        Private schools shall have service rules as per the Labour Act with a set remuneration structure where pay scale, annual increment and other benefits are specified. A copy of which should be sent to UNAPSI and the Ministry of Education.

7.7        Principals of private schools shall have a degree in Educational Management and Administration or minimum five years experience in managing a school as Principal.

7.8        A full time trained counselor, Health and Physical Education (HPE) Instructor/Sports Instructor are mandatory for every private school.

7.9        All private schools shall recruit necessary support staff as reflected and shall be paid as per the Labor Laws of the country.

8.               Curriculum & Assessment

8.1           Private School shall follow the National School Curriculum prescribed by the Department of Curriculum and Research Development, Ministry of Education.

8.2           Private Schools shall abide by the assessment policy as spelt by Department of Curriculum and UNEB. Private Schools shall be subject to monitoring by the Education Monitoring and Support Services Division, DEO, Private School Division and UNEB as and when required by the Ministry of Education or on request from the school.

8.3           Private schools shall follow the same academic session and normally participate in extra-curricular activities, sports and other competitions, cultural activities and celebrations of national significance as prescribed by the Ministry of Education. However, Ministry of Education may authorize in writing the amendments to this policy for individual private schools provided they follow the minimum of instructional days or instructional hours.

8.4           All private schools shall enhance student enrichment programmes and other voluntary services.

8.5           The school shall register its students for national level examinations with the Uganda National Examination Board (UNEB) and shall also follow all the rules and regulations prescribed by the Board.

8.6           Private schools may offer alternative curricula and alternative examinations and qualifications in place of the National Curriculum and Board Examinations with written approval from the Ministry of Education. Such curricula and examination should be internationally recognized and subject to external assessment and monitoring.

9.                  Admission
9.1              Any Ugandan child who has attained the age of six (72 months) by the start of new academic session is entitled to admission into the Pre Primary.

9.2              Admission at other levels shall be granted on production of academic certificates, character certificates, and other relevant documents as per the directives of the Ministry of Education.

9.3              Admission of students in other levels shall not be allowed in the initial year of the operation of the school.

9.4              Total number of students enrolled should be in proportion to the physical facilities available.

9.5              Day private school shall not admit dependent children as per the admission policy of the Ministry of Education.

9.6              The secondary private schools should seek prior approval from UNEB before admitting students from Examination Boards outside Uganda.

9.7              Private schools are encouraged to make provision for scholarships for students at all levels from economically or socially disadvantaged backgrounds as a part of corporate social responsibilities.

9.8              The school shall maintain individual records of the students.

10.              Fees & Taxes

10.1                   The proposed fee structure shall be made by the school itself and made publicly available.

10.2                   The school fees should be collected at least in two installments. Schools shall not collect any other fees beyond the fees approved by the Ministry of Education.

10.3                   All private schools shall maintain a bank account under which all the transactions shall be reflected, and readily available for inspection by authorized government agencies.

10.4                   The school shall pay all taxes as per the prevailing rules and regulations of the Government of Uganda.

10.5                      Proper printed receipt with school seal shall be provided to the parents for any collection.

11.   Government Support

11.1.                 All private schools irrespective of the levels may be provided with textbooks free of cost and shall comply with textbooks issue regulations of the Ministry of Education.

11.2.                 All materials developed by the Ministry of Education for the purpose of School Education Programme shall be shared to private schools.

11.3.                 Teachers of Private schools are encouraged to participate in training programmes organized by the Ministry of Education within the country. However, expenses related to their travelling, daily subsistence allowances and others where necessary shall have to be met by the respective schools.

11.4.                 Support from the education officials on management, performance etc shall be provided to the school

12.  Monitoring and Support

12.1                   Schools shall follow the same monitoring policies as laid down from time to time by the Ministry of Education and UNEB.

12.2                   The school shall institute school self assessment and school improvement plan.

12.3                   Schools shall be monitored through established mechanisms from UNAPSI and the Department of School Education.

12.4                   Schools shall be provided feedback on their performance by the Ministry of Education and UNEB.

13.  School Management:

13.1  School Management Board
13.1.1    Composition: The school Management Board shall have the following composition:
13.1.2    Chairperson:
13.1.3    Member Secretary:
13.1.4    Members:
13.1.5    Relevant School Authorities
13.1.6    Parents’ representative constituting one parent for every hundred children with a minimum of five parent’s irrespective of student number. The parent membership should represent both genders. Parent’s representatives to the School Management Board shall be nominated by the parents during the parent teachers meeting.
13.1.7    Two student representatives (a boy and a girl) as and when required.
13.1.8    Quorum: The quorum of the board is fixed at of the total membership.
13.1.9    Tenure: Members shall serve tenure of two years and may be re-elected for a second term.
13.1.10Sittings: The board shall meet a minimum of two times in a year and as and when required.
13.1.11Withdrawal of membership: Membership of the School Management Board may be withdrawn through resignation or removal.
13.1.12The School Management Board shall have the following responsibilities:

§    Provide vision and direction to school.
§    Guide the school in proper implementation of and compliance with the government policy and guidelines.
§    Guide the school Management Team in the effective implementation of the policies and guidelines.
§    Guide the school in providing quality of services.
§    Propose and discuss school development activities.
§    Guide the school in putting in place proper system for the smooth functioning of the School.
§    Review the progress and performance of the school.
§    Report school performance and improvement to all stakeholders.
§    Help the school in conducting a minimum of at least two general parent teachers meetings in a year.

§    Guide the School Management Team (SMT) in case of serious disciplinary problems.

Code of ethics of School Management Board

The School Management Board (SMB) members shall not interfere in the day-to-day internal affairs of the school administration. It shall meet on a bi-annual basis to provide directions, monitor and review the progress of the school. However, SMB can also meet as and when need arises.

13.2                      School Management Team

13.2.1          Composition: The school Management Team members shall be the heads/coordinators of the different programme. However, the following composition shall have to be maintained:

13.2.2          Chairperson: Principal

13.2.3          Member Secretary:
13.2.4          Members:

13.2.5          The School Management Team shall have the following responsibilities:

·             Set goals to implement the policies and plans.
·                  Implement school programmes and activities.
·                  Estimate budget and submit to the proprietor through the principal.
·                  Form committees and assign tasks with well-defined job description.
·                  Plan and carry out school level monitoring and support services through School Self Assessment (SSA)
·                  Conduct professional development programmes
·                  Nominate staff for education forums and any other ad hoc invitations.
·                  Assess the performance of staff and provide feedback for improvement.
·                  Manage situational crisis or emergencies in the school.
·                  Monitor and evaluate programmes and provide support services.
·                  Apprise the SMB and the staff on government’s policy directives.

13.              Working Committee And In-Charges

13.1          In a large school, within the SMT, there can be working committee and in-charges to execute specific task including:

13.1.1    Academic, assessment and examinations
13.1.2    Maintenance of properties
13.1.3    Admission
13.1.4    Maintaining record
13.1.5    Running of student mess
13.1.6    Curricular and co-curricular activities
13.1.7    Student/Teacher support services
13.1.8    Discipline Committee

Note: Each Committee or In-charges are advised to do the planning for effective execution of the activities with high sense of direction and accountability in consultation with the SMB

(Nurturing Green schools for Green Uganda: - Guide to School Management)

15.              General Terms and Conditions

15.1.        The Proprietor shall ensure that all the minimum requirements in terms of both facilities and human resources are in place prior to the opening of the school.
15.2.        The school shall provide and maintain high quality of education.
15.3.        The ownership of the school shall not be transferred without approval from the Ministry of Education.
15.4.        The Ministry of Education shall assess the quality of education in the school from time to time.
15.5.        The school shall provide any information as part of regular reports or for specific studies conducted by the Ministry of Education.
15.6.        All students shall be required to wear the school uniform.

15.7.        The school shall not engage in any activities which are anti-social or against national interest and the policy of the Government.
15.8.        Any change in the level of school shall require prior approval from the Ministry of Education.
15.9.        The school shall not be closed without the prior approval from the Ministry of Education. Closure of the school by either party (Proprietor or Ministry of Education) shall require one year’s notice and adequate provisions should be made for the children affected.
15.10.    Wherever acts, laws and rules and regulations are mentioned in the guidelines, it means the prevailing ones.
15.11.    If the school intends to add new infrastructure or make major alteration to the structural infrastructure, it should be done in consultation with MoE.
15.12.    Ministry of Education shall not allow conversion of existing structures into classrooms and establishment of schools in the rented premises.

16.              Sanctions for Non-Compliance to the Guidelines:

16.1.1             Step 1: Reminder letter: A reminder letter to the school administration shall be sent within speculated time to appeal and for amendments.

16.1.2             Step 2: Written Warning: Upon non compliance with the reminder letter, a written warning shall be sent to the school mentioning the repercussions for non compliance.
16.1.3             Step 3: Recommendation for the suspension of the license by issuing a letter to Ministry of Education with copy to DEO.
16.1.4             Step 4: Recommendation to the UNEB for the school to be de-affiliated from UNEB

16.1.5             Step 5: Revoke the Approval certificates as per of the National Education Policy.        

Annexure 1: Physical Facilities

Requirement for Primary School:

  1. Classroom: The classroom shall accommodate maximum of 45 students @ 1.5 sqm per child

2.      Administrative purposes: School shall have designated office space for Principal, VPs, general office and staff room with adequate toilets.

  1. Library room: Library room shall be a size of minimum two standard classrooms. Number of books per child shall be 5 initially but provision has to be kept to improve the library annually.

  1. Toilet: Separate for boys and girls with minimum ratio of toilet booth to students as 1:15 (boarding school) and 1:25 (day school)

  1. Games and sports:

    1. Football field: Minimum of 35 X 70 m2

    1. Volley ball court: standard size
    2. Basket ball court: standard Size
    3. Indoor games

  1. Water supply: Safe and regular supply shall be provided with wash basin available in the school

  1. Multipurpose Hall

  1. Computer laboratory: with adequate number of computers

  1. Science laboratory
  2. Infirmary room
  3. Store room for books and stationery

  1. Adequate parking space

  1. Principal’s and caretaker’s quarter: it shall be within school premises or in close proximity to the school compound

  1. Conveyance facilities
  2. Proper drainage system shall be there in place

Requirement for Secondary School:

  1. Classroom: The classroom should accommodate maximum of 45 students @ 1.5 sqm per child

  1. Administrative purposes: School shall have designated office space for Principal, VPs, general office and staff room with adequate toilets.

  1. Library room: Library room shall be a size of minimum two standard classrooms. Numbers of books per child is 10 initially but provision has to be kept to improve the library annually.

4.      Toilet: Separate for boys and girls with minimum ratio of toilet booth to students as 1:15 (boarding school) and 1:25 (day school).

  1. Games and sports:

    1. Football field: Standard size
    2. Volley ball court: standard size.        
    3. Basket ball court: standard Size (each for boys and girls)
    4. Indoor games
6.               Water supply: Safe and regular supply shall be provided with wash basin available in the school Multipurpose Hall
7.               Computer laboratory: with adequate number of computers
8.               Three separate Science laboratories: If the school is offering science subjects

9.               Infirmary room
10.           Counseling room
11.           Store room for books and stationery

12.           Separate Storage Room: Qualifying the requirement set by UNEB

13.           Adequate parking space

14.           Principal’s and caretaker’s quarter: It should be in close proximity to the school compound
15.           Conveyance facilities
16.           Proper drainage system shall be there in place

Requirement for Higher Secondary School:

1.                  Classroom: The classroom should accommodate maximum of 45 students @ 1.5 sqm per child

2.                  Administrative purposes: School shall have designated office space for Principal, VPs, general office and staff room with adequate toilets.

3.                  Library room: Library room shall be a size of minimum two standard classrooms. Number of books per child is 15 but provision has to be kept to improve the library annually.

4.                  Toilet: Separate for boys and girls with minimum ratio of toilet booth to students as :15 (boarding school) and 1:25 (day school)

5.                  Games and sports:

a.                   Football field: Standard size
b.                  Volley ball court: standard size
c.                   Basket ball court: standard Size
d.                  Indoor games

6.                  Water supply: Safe and regular supply shall be provided with wash basin available in the school

7.                  Multipurpose Hall
8.                  Computer laboratory: With adequate computers
9.                  Three separate Science Laboratories: If the school is offering science subjects

10.              Infirmary room
11.              Counseling room
12.              Store room for books and stationery

13.              Separate Storage Room: Qualifying the requirement set by UNEB
14.              Principal’s and caretaker’s quarter: It should be in close proximity to the school compound

15.              Adequate parking space
16.              Conveyance facilities
17.              Proper drainage system shall be there in place

Additional requirement for Boarding Schools:
1.      Hostel: Separate for boys and girls @ of 2.40sqm2 per child
2.      Infirmary: Each hostel shall have infirmary with attached toilet
3.      Toilet: Separate for boys and girls with minimum ratio of toilet booth to students as 1:15
4.      Shower: Each hostel shall have provision for shower rooms with regular water supply

5.      Kitchen and store

6.      Warden and Matron’s quarters: It shall be attached to the hostel or nearby

7.      Dining hall with wash basin
8.      Conveyance facilities
9.      Proper drainage system shall be in place

Note: The proprietor/management shall be mindful to add in features and facilities to make school compound child friendly and include the components for green school.

Annexure 2: Staff list:

1.                  One librarian assistant for the library.
2.                  One lab assistant for the science lab at the primary level and three lab assistant at the secondary and higher secondary level/ computer lab
3.                  One health personnel for the infirmary
4.                  One counselor for the counseling
5.                  One health and physical education instructor for the games and sports and other physical education
6.                  One or Two cleaners
7.                  One or two care givers for the primary schools

Annexure 3: School Safety

1.            The school must put school disaster management plan/ emergency and response in place (including evacuation plans, emergency communication, contingency plan etc.)
2.            The school must conduct Mock Drill regularly. Boarding school may conduct night mock drill as well.
3.            The school must carry out the capacity mapping at school level, community and Epidemic Disease, First Aid, Trauma Care etc.
4.            The school must sensitize staff and students on any matters related to emergencies.
5.            Vulnerability assessment must be carried out for old buildings.
6.            Assessment of sites and buildings must be carried out for old buildings.
7.            The school must prioritize a course of actions for vulnerable buildings- replace or retrofit.
8.            New constructions must adopt minimum seismic design requirements with evaluation of sites for natural hazards.
9.            The school must brace or anchor systems, piping, equipments and other items that may become falling hazards.

Annexure 4: Teacher’s Qualification Requirement

1.                                Primary level: MOE Minimum Qualifications
2.                                Secondary Level: MOE Minimum Qualifications
3.                                Higher Secondary Level: MOE Minimum Qualifications.
4.                                Institutions and Colleges : MOE Minimum Qualifications
5.                                Universities: MOE Minimum Qualifications