Saturday, 3 October 2015

Parents and Independent Private Schools in Uganda

Parents and Independent Private Schools in Uganda

To be successful, every independent private school needs and expects the cooperation of its parents, who must understand and embrace the school’s mission, share its core values, and fully support its curriculum, faculty and staff. When joined by a common set of beliefs and purposes, the independent private school and its parents form a powerful team with far-reaching positive effects on children and the entire school community.
Working together, parents and school professionals exert a strong influence on children to become better educated; they also help them to mature by modeling adult working relationships based upon civility, honesty, faith and respect.

In practice, the greatest impediment to effective teamwork between independent private schools and parents grows out of misunderstandings about school decision-making processes: Who makes decisions in independent private schools? How are those decisions made? Independent private schools must communicate their procedures to parents, who, in turn, share the important responsibility to become informed members of the school community.

Parents and the Board of Trustees

In most private schools, decision-making authority at the highest level resides in a volunteer
Board of Trustees whose membership often includes current parents. The Board of Trustees
does not intervene in the daily affairs of the school, such as curriculum development and hiring, evaluating, or firing of faculty and staff.

Instead, the Board focuses on three areas critical to the success of any independent private school: it selects, evaluates, and supports the Head of School, to whom it delegates authority to manage the school; it develops broad institutional policies that guide the Head in running the school; and it is accountable for the financial well-being of the school. In the conduct of its official business, the Board acts only as a whole; individual Trustees, including the Board Chair, have no authority to act unless specifically authorized to do so by the Board acting as a whole.

Uganda National Association of Private Schools and Institutions (UNAPSI) encourages parents who are interested in high-level decision making to stay informed about the work of the Board of Trustees by reading school publications, talking to the Head of School, and attending appropriate meetings.

• Parents with concerns about the school or with decisions made by the administration or faculty are encouraged to inquire about and follow the school’s review process, but they should not expect the Board of Trustees to act as an appeals board. In a day school, trustees often interact with others within the school community and hear concerns about the daily operation of the school. As a matter of good practice, the trustee reports those concerns to the Head of School.

Parents and the Faculty and Administration

Parents play an essential and positive role in the life of an independent private school. Not only are parents advocates for their children, they also support the faculty and administration through
extensive volunteer activities and events. The relationship between parents and the faculty
and administration is formally governed by the school’s written enrollment contract and handbook, in which its procedures are spelled out.

When parents choose to enroll their child in an independent school, they agree to subscribe to its
mission, follow its rules, and abide by its decisions. However, most teachers and administrators would agree that trust and mutual respect are the most essential underpinnings of effective
working relationships with parents.

• UNAPSI encourages parents to work productively with teachers and administrators by staying
informed about their child and important events in the life of the school. Thoughtful questions
and suggestions should be welcomed by the school. It is incumbent upon the school to provide parents with timely and pertinent information.

• Parents best support a school climate of trust and respect by communicating concerns openly
and constructively to the teacher or administrator closest to the problem. Efforts by parents to
lobby other parents will be viewed by the school as counterproductive.

• While parents may not agree with every decision by the school, in most cases, the parent and
school will find enough common ground to continue a mutually respectful relationship. In the extreme case, however, an impasse may be so severe that the parent cannot remain a constructive member of the community. In such cases, both the parent and the school should consider whether another school would be a better match for the family.

The Parents Association and the School

The Parents Association in an independent private school provides a vital and much-appreciated service to school leadership and the entire school community. Because the Parents Association is so important, and its volunteer activities potentially so wide-ranging, UNAPSI recommends the
following steps to structure and clarify the Association’s role.

• The Board of Trustees, in consultation with the administration, should develop a set of written
by-laws for the Association that make clear its procedures and role as a service organization.

• The by-laws should clearly state the Association’s mission to support the decisions and policies of the Board and administration. The Parents Association neither participates in policy-making by the school, nor functions as a lobbying group.

• The finances of the Parents Association should be supervised and regularly monitored by
the school and should be part of the school’s annual audit process.

• The Head of School should be closely involved in the Association nominating process.
Cooperation and teamwork between the Head of School and the officers of the Parents Association are crucial to the health of the school community.

• It is appropriate that the Parents Association advertise its activities and events. However, the
Association is not a public relations arm of the school and should play no role in the school’s
efforts to communicate about itself.

Uganda National Association of Private Schools and Institutions (UNAPSI)
P.O.Box 29324 Kampala, Uganda
Email: ,